Vanfest Sponsorship Terms of Service:


  1. Agreement These Terms of Service (“Terms”) govern the sponsorship agreement between Vanfest (“Organizer”) and the sponsoring party (“Sponsor”) for the Vanfest event. By entering into this agreement, the Sponsor agrees to abide by the terms and conditions herein.
  2. Payment The Sponsor agrees to pay the total sponsorship fee associated with their selected package in full upon signing the agreement. Payments must be made via online invoicing or, if both parties agree, via ACH transfer from Sponsor to Organizer.
  3. Sponsorship Benefits The Sponsor will receive the benefits outlined in the selected sponsorship package. The Sponsor is responsible for providing any necessary logos, artwork, promotional materials, or any and all requested martial or collateral in the specified format and deadlines set by the Organizer.
  4. Guarantees There are no guarantees of sales, leads, or any other specific results from the sponsorship. The Sponsor acknowledges that their participation is at their own risk and the Organizer does not guarantee any level of exposure or success.
  5. Cancellation and Refunds If the Sponsor cancels their participation, no refunds will be provided. If the Organizer cancels the event, the Sponsor will be entitled to a 100% refund or a 100% paid sponsorship slot at the equivocal level at the next event, at the discretion of the Sponsor.
  6. Compliance with Laws and Regulations Both parties agree to comply with all applicable federal, state, and local laws, regulations, and ordinances in connection with their participation in the event.
  7. Indemnification The Sponsor agrees to indemnify, defend, and hold harmless the Organizer, its officers, directors, employees, and agents from any and all claims, liabilities, damages, expenses, and losses arising out of or related to the Sponsor’s participation in the event, including, but not limited to, any breach of these Terms.
  8. Limitation of Liability The Organizer’s liability to the Sponsor for any claim arising out of or related to this agreement shall be limited to the amount paid by the Sponsor for the sponsorship. In no event shall the Organizer be liable for any indirect, incidental, consequential, or special damages, including lost profits or punitive damages, even if advised of the possibility of such damages.

  9. Force Majeure Neither party shall be held responsible for any delay or failure in performance of its obligations under these Terms to the extent such delay or failure is caused by fire, flood, earthquake, strike, war, terrorism, or other events beyond its reasonable control.
  10. Dispute Resolution Any disputes arising out of or related to these Terms shall be resolved through good faith negotiations between the parties. If such negotiations fail to resolve the dispute, either party may request binding arbitration in accordance with the rules of the American Arbitration Association. The decision of the arbitrator shall be final and binding on both parties. Both parties waive the right to pursue additional arbitration or legal proceedings after the initial ruling of a arbitrator.
  11. Governing Law These Terms shall be governed by and construed in accordance with the laws of the state in which the event is held, without regard to its conflict of law principles.
  12. Entire Agreement These Terms represent the entire understanding between the parties with respect to the subject matter hereof and supersede any previous agreements or understandings, whether written or oral. No amendment or modification to these Terms shall be effective unless made in writing and signed by both parties.

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